Example

HI Guys,

I am 6 months behind on organising this years 20 year Reunion!

Can you please fill in the details below on your preferences for the event and your best contact details. I will ensure we organise an event that suits when most people can attend and how most people would like the event to be planned. If you can think of a way our work might help create a better event (e.g. Printing or Catering), can you indicate and describe?

Cheers and can you please forward on to anyone else (regardless if they finished yr 12 etc) to ensure they get the subsequent invitation?

Looking forward to seeing all you old bastards!

Johnno.